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Evidence Guide: BSBPRC503 - Manage international procurement

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBPRC503 - Manage international procurement

What evidence can you provide to prove your understanding of each of the following citeria?

Develop and document strategies for international procurement

  1. Research and analyse strategic implications for the organisation’s international procurement of goods and/ or services
  2. Research international market structures and determine the benefits of global sourcing
  3. Research and analyse export regulatory requirements of goods and/ or services to be procured internationally
  4. Draft and submit for approval the organisation’s strategies for international procurement
Research and analyse strategic implications for the organisation’s international procurement of goods and/ or services

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Research international market structures and determine the benefits of global sourcing

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Research and analyse export regulatory requirements of goods and/ or services to be procured internationally

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Draft and submit for approval the organisation’s strategies for international procurement

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implement international procurement strategies

  1. Communicate international procurement strategies to relevant personnel and stakeholders
  2. Provide support to stakeholders to implement international procurement strategies
  3. Monitor implementation of international procurement strategies within the organisation
  4. Identify and address problems and issues arising from implementation of international procurement strategies
Communicate international procurement strategies to relevant personnel and stakeholders

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide support to stakeholders to implement international procurement strategies

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor implementation of international procurement strategies within the organisation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and address problems and issues arising from implementation of international procurement strategies

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor international procurement activities

  1. Evaluate cultural considerations potentially impacting international procurement activities
  2. Research and assess the legal requirements on internationally procured goods and/ or services and their alignment with organisational strategies
  3. Assess STEEPLE (social, technical, economic, environmental, legislative and ethical) factors and their impact and risks on international procurement activities
  4. Evaluate suppliers and potential exception clauses
  5. Clarify and resolve any discrepancies to the satisfaction of all parties
  6. Prepare draft contract documentation and access legal expertise to check legality of contract agreement
Evaluate cultural considerations potentially impacting international procurement activities

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Research and assess the legal requirements on internationally procured goods and/ or services and their alignment with organisational strategies

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess STEEPLE (social, technical, economic, environmental, legislative and ethical) factors and their impact and risks on international procurement activities

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate suppliers and potential exception clauses

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Clarify and resolve any discrepancies to the satisfaction of all parties

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare draft contract documentation and access legal expertise to check legality of contract agreement

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine payment strategies

  1. Analyse financial risk and implement available controls in accordance with organisational policies and procedures
  2. Identify source and availability of funds for payment that cover goods and/ or services
  3. Research and analyse currency payment methods and implication on acquisition of goods and/ or services
  4. Select currency payment methods
  5. Finalise processing of payment and confirm funds release with organisational management
Analyse financial risk and implement available controls in accordance with organisational policies and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify source and availability of funds for payment that cover goods and/ or services

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Research and analyse currency payment methods and implication on acquisition of goods and/ or services

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Select currency payment methods

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Finalise processing of payment and confirm funds release with organisational management

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine logistics strategies

  1. Determine requirements for pre-shipment inspection and arrange inspection
  2. Research and analyse shipping facilities and other transport risks
  3. Research and analyse regulatory compliance requirements for importation into Australia
  4. Develop logistics strategies for the organisation taking into account appropriate transport, insurance and regulatory compliance requirements
  5. Gain approval from relevant personnel for implementation of logistics strategies
Determine requirements for pre-shipment inspection and arrange inspection

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Research and analyse shipping facilities and other transport risks

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Research and analyse regulatory compliance requirements for importation into Australia

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop logistics strategies for the organisation taking into account appropriate transport, insurance and regulatory compliance requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Gain approval from relevant personnel for implementation of logistics strategies

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate international procurement strategies

  1. Review implementation of international procurement strategies and identify improvements
  2. Design and develop improved international procurement strategies in accordance with organisational policies and procedures
  3. Gain approval from organisational management to implement improvements to international procurement strategies
  4. Communicate changes to relevant stakeholders and identify support provided to implement improvements
  5. Monitor and review implementation of changes to determine effectiveness of improvements
Review implementation of international procurement strategies and identify improvements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Design and develop improved international procurement strategies in accordance with organisational policies and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Gain approval from organisational management to implement improvements to international procurement strategies

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communicate changes to relevant stakeholders and identify support provided to implement improvements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor and review implementation of changes to determine effectiveness of improvements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Required Skills and Knowledge